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Occupational Safety and Health

Occupational Safety and Health

SocialOccupational Safety and Health and Health Management

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Rolling out safety and health activities based on the President’s Safety and Health Management Policy

Policy
Rolling Out Safety and Health Activities Based on the Top Management’s Safety and Health Management Policy

The Meiden Group develops the “President’s Safety and Health Management Policy” every year, and rolls out occupational safety and health activities based on it.
The President’s policy is an overarching policy that applies to relevant Japanese and overseas contractors as well as each site and construction business unit of Meidensha and its affiliates (English and Chinese editions distributed to overseas affiliates).
We have explicitly stated that ensuring the safety and health of each employee is at the core of corporate management, and we aim to eliminate workplace accidents and maintain and improve health.

FY2020 President’s Safety and Health Management Policy

“Safety comes first before anything else” and Nothing is more valuable than good health”

1. Basic Policy

The Meiden Group views the safety and health of employees as being central to management value, and we implement our corporate action guidelines of “working to ensure a safe environment that is conducive to work and achieve comfort and affluence for employees,” through increased personal awareness of safety and health at businesses in all countries and regions and ongoing improvement of the 4M elements.* Through these activities, we aim to achieve safe and healthy workplace environments at the Meiden Group and be a leading company when it comes to safety and health.
*4M: Management, machine, media, man

2. Action Guidelines

(1) Based on the awareness that ensuring safety and health is reliant on good communication, we value employee consultation and participation and all employees together strive to improve workplaces where everyone can work in comfort.
(2) Abide by applicable legislation and other regulations and strictly obey the existing internal (each BU or workplace level) rules regarding OH&S. In so doing, aim to improve the Meiden Group’s OH&S management level.
(3) Promote the OH&S Management System and perform the Plan-Do-Check-Act Cycle on a continuous basis. In so doing, improve the overall Meiden Group’s OH&S level.
(4) Remove and/or reduce all workplace risk to an acceptable level, realize a safe and healthy workplace, and prevent workplace accidents and occupational disease through appropriate management.
(5) Conduct OH&S education programs in the repeated manner, acquire correct knowledge and skills, improve awareness on the OH&S on a daily basis, increase opportunities to experience the importance of safety, and increase “the sensitivity of each person on the risks.” * *Note: This means one should be fully aware that there are some hidden dangers even in the daily activities. For example, when you walk down stairs under rain, you need to exercise your care on the risk of slippery surface and take a walk.
(6) All employees shall raise awareness of their own health and strive to improve mental and physical health.
(7) Promote measures against novel coronavirus (COVID-19).

Health Promotion: Aiming to Maintain and Improve the Health of Employees

The Meiden Group believes that “Nothing is more valuable than good health,” and we are conducting measures and implementing a system to improve the health of employees. Specifically, we continue to provide follow-ups to employees who received findings in their results of periodic health examination results and conducted initiatives such as mental health measures, health management of workers that work long hours, and various forms of health education on an ongoing basis. In fiscal 2019, we implemented the Meiden Group Health and Wellness Policy and promoted further enhancement of health initiatives.
In order to realize the Meiden Group’s corporate philosophy of “Illuminating a more affluent tomorrow,” it is important for employees to maintain their physical and mental health, and work with vigor and purpose. Going forward, we will promote activities as an organization to support the health of each individual such as sharing the belief that health is an asset with all employees, and actively supporting their own health activities. Through these initiatives, we will work to become a company that enables employees and their families to live a vigorous and healthy lifestyle.

President’s Health and Management Policy Statement

In order to realize the Meiden Group’s corporate philosophy of “illuminating a more affluent tomorrow,” it is important for employees to maintain their physical and mental health and work with vigor and purpose. We are promoting activities as an organization to support the health of each individual such as sharing the belief that “nothing is more valuable than good health” with all employees and actively supporting employees’ own health activities. Through these activities, we are working to become a company that enables employees and their families to live a vigorous and healthy lifestyle. The Meiden Group will promote the following five core principles of health management initiatives.

健康推進対策
Public Relations Section

The Meiden Group Occupational Safety and Health Organizational

Organization
The Meiden Group Organization System for Occupational Safety and Health and Health Management

The Meiden Group Organization System for Occupational Safety and Health and Health Management
Public Relations Section

Promoting the Occupational Safety and Health Management System

Promoting the Occupational Safety and Health Management System

Move from OHSAS 18001 to ISO 45001 Certification

In fiscal 2015, the Meiden Group obtained OHSAS 18001 certification for the four main Japanese production sites of the Ota Works, Numazu Works, Nagoya Works and all sites at Kofu Meidensha Electric Mfg. Co., Ltd., including on-site affiliates. Furthermore, Meiden Singapore Pte. Ltd. obtained certification in fiscal 2013, and the four remaining main overseas sites of Meiden Zhengzhou Electric Co., Ltd., Shanghai Meidensha Changcheng Switchgear Co., Ltd., P.T. Meiden Engineering Indonesia, and Prime Meiden Ltd. obtained certification in fiscal 2017.
Since fiscal 2018, we have promoted expanded application of the Occupational Safety and Health Management System to the entire Group, and transition to ISO 45001 certification due to the need for international standards.

Acquisition of International Standard ISO 45001

In fiscal 2019, we acquired joint certification for the four main Japanese production sites (Ota Works, Numazu Works, Nagoya Works, and Kofu Meidensha Electric Mfg. Co., Ltd. *including on-site affiliates) under ISO 45001, which is the international occupational safety and health standard.
In fiscal 2020, we intend to expand ISO 45001 certification to Japanese workplaces other than production sites.
Going forward, we will aim to create and promote an occupational safety and health management system at all sites, and strive to create safe, secure, and healthy workplace environments for all Group employees.

Public Relations Section

Occupational Safety and Health Data

Results, Plan, and Targets
FY2019 Results

●Results of Occupational Safety and Health Initiatives

Certification status of the occupational safety and health management system

1) Acquired ISO 45001

Area Scope
Ota area

Meidensha (factories, research and development business unit, staff business unit), on-site affiliates*

* On-site affiliates: MEIDEN KIDEN KOGYO CO., LTD. / MEIDEN KOHSAN CO., LTD., Ota Branch / MEIDEN FACILITY SERVICE CORPORATION / MEIDEN SYSTEM SOLUTIONS CORPORATION, Ota Branch / MEIDEN UNIVERSAL SERVICE LTD., Headquarters

Numazu area

Meidensha (factories, research and development business unit, staff business unit), on-site affiliates*

* On-site affiliates: MEIDEN SYSTEM MANUFACTURING CORPORATION / MEIDEN KOHSAN CO., LTD., Numazu Branch / MEIDEN SHOJI CO., LTD., Numazu Branch / MEIDEN SYSTEM SOLUTIONS CORPORATION, Headquarters / MEIDEN UNIVERSAL SERVICE LTD., Numazu Branch / MEIDEN TECHNO SYSTEMS CO., LTD., Headquarters / MEIDEN PLANT SYSTEMS CORPORATION, Equipment Factory / MEIDEN FACILITY SERVICE CORPORATION / MEIDEN CHEMICAL CO., LTD., Headquarters

Kofu area

KOFU MEIDENSHA ELECTRIC MFG. CO., LTD. / MEIDENSHA CORPORATION (EV Business Division in Kofu and Electromotive Application Business Division)

Nagoya area

Meidensha (factories, research and development business unit, staff business unit), on-site affiliates*

* On-site affiliates: MEIDEN SYSTEM SOLUTIONS CORPORATION, Nagoya Branch / MEIDEN UNIVERSAL SERVICE LTD., Nagoya Branch

2) Acquired OHSAS 18001

Area Scope
Overseas subsidiaries

SHANGHAI MEIDENSHA CHANGCHENG SWITCHGEAR CO., LTD. / MEIDEN ZHENGZHOU ELECTRIC CO., LTD. / MEIDEN SINGAPORE PTE.LTD. / P.T. MEIDEN ENGINEERING INDONESIA / PRIME MEIDEN LTD.

Public Relations Section

Health Promotion Measures

●Results of Occupational Safety and Health Initiatives

1) 2020 Certified Health and Productivity Management Outstanding Organization in the Large Enterprise Category Recognition

Meidensha joined the Certified Health and Productivity Management Outstanding Organization Recognition Program that is jointly recognized by the Ministry of Economy, Trade and Industry(METI) and Nippon Kenko Kaigi, and 2020 certified Health and Productivity Management Outstanding Organization in the Large Enterprise Category. Our efforts to focus on risk holders were evaluated as the Health and Productivity Certification based on information such as the development of organizational structure to promote internal health management and medical examination results.

2020 Certified Health and Productivity Management Outstanding Organization in the Large Enterprise Category Recognition

 

2020 Certified Health and Productivity Management Outstanding Organization in the Large Enterprise Category Recognition

 

2) Quitting Smoking Initiatives

We held quitting smoking courses at our four major production sites in Japan to raise awareness about the possibility of health problems caused by smoking and passive smoking.
There were eleven applicants came to participate our recruitment and took on the challenge in the ICT online quitting smoking assistance program.

Poster for recruitment of participants in the quit smoking program

Poster for recruitment of participants in the quit smoking program

3) Achieving Healthy Body Weights for at Least 70% of Staff (Under 40)

With a figure of 71.9%, we achieved the goal of our activities to improve the percentage of healthy body weights for our staff (under 40) to at least 70%. The goal has been in place since fiscal 2009 for the purpose of preventing illnesses such as lifestyle diseases.

4) Group Analyses of FY2019 Stress Checks

With regard to the results of stress checks, we continued to take an individual approach to self-care, such as encouraging people with high stress levels to counsel a physician. We classified the group analysis results according to the type of each business unit, and made the issues faced by each business unit easy to identify, in order to support line-care measures. The results of the analysis are explained to managers and supervisors, and shared together with the results of the separate Survey of Employee Awareness, which is useful for activities to improve workplaces.

Public Relations Section

Occupational Safety and Health Indicators (Meiden Group)

Plan and Targets
Safety and Health Indicators

Occupational Safety and Health Indicators (Meiden Group)

Meiden Group Occupational Accidents (cases) Occupational Diseases (cases) Days Off Work Due to Illness Traffic Accidents (cases)
Lost Time Accidents No Lost Time Accidents Total (including mental) Mental
FY2019
(target values)
6
(20% reduction compared to the previous fiscal year)
3
(30% reduction compared to the previous fiscal year)
0 11,690 days
(5% reduction compared to the previous fiscal year)
7,909 days
(10% reduction compared to the previous fiscal year)
33
(10% reduction compared to the previous fiscal year)
FY2019
(established values)
6 5 0 14,943 days 10,990 days
(17 people took leave lasting at least 1 month)
38
FY2020
(target values)
3
(50% reduction compared to the previous fiscal year)
4
(20% reduction compared to the previous fiscal year)
0 14,196 days
(5% reduction compared to the previous fiscal year)
10,441 days
(5% reduction compared to the previous fiscal year)
34
(10% reduction compared to the previous fiscal year)
Occupational Safety and Health Data (only Meidensha)
Item 2016*1 2017 2018 2019
Lost time accidents rate*2 0.96 0.29 0.99 0.60
Severity rate of lost time accidents*3 0.02 0.00 1.28 0.00
Number of fatalities (cases) 0 0 1 0
Number of lost time accidents (cases)*4 6 2 6 1
Number of no lost time accidents (cases) 9 5 3 3

*1 Totals are per calendar year.
*2 “Frequency rate” indicates the frequency of casualty due to industrial accidents per 1 million gross hours of actual work.
If the same person was damaged more than once, the number of casualties is calculated as the number of accidents.
*3 “Severity rate” indicates the significant degree calculated from days of lost work due to industrial accidents per thousand gross hours of actual work.
*4 “Accidents accompanied by lost worktime” refers to accidents that require at least one day off work according to Meidensha’s own calculation standards.

Safety Record (only Meidensha)

Safety Record (only Meidensha)

* Minor accidents are not included in the number of accidents.

Number of official participants in the Combined Labor and Management Safety and Health Committee as labor delegates
Item 2018 2019
Proportion of total workers (those whose operation or workplace is under organizational control) that send delegates to the Combined Labor and Management Safety and Health Committee 1.56%
(37 delegates/2,368 people)
1.45%
(40 delegates/2,755 people)

Health Management Indicators

Item 2017 2018 2019
Participants in the program for smokers to quit smoking - - 11
Participants in Meiden Smart Walking - 612 767
Number of Health Web Kencom members - 1,502 1,663
Rate of regular health examinations 99.4 100 100
Rate of thorough examination, second examination, or treatment (%) 63.9 72 69
Rate of stress checks (%) 91.6 91.2 96.1
Rate of consultations with highly-stressed workers (%) 4 2 4
Average rate of utilization of leave Listed in labor practices Smart Work vision and targets
Average hours of overtime
Number of workers exceeding 80 hours of out of hours work (work outside of legally stipulated hours) per month
Rate of smoking (%) 26.4 24.7 24.0
Regular health examination results (rate of conditions discovered (%)) Obesity (BMI of 25 or over) Male 33.4 34.9 35.0
Female 17.9 20.9 20.7
Total 31.2 32.8 32.8
Rate of blood pressure risks (proportion of workers with systolic blood pressure of 180 mmHg or more or diastolic blood pressure of 110 mmHg or more) 1.8 0.6 0.5
Proportion of workers at risk of diabetes (proportion of workers with fasting blood sugar of 200 mg/dl or more) 0.5 0.5 0.4
Medical expenses per person (yen) 170,255 178,000 174,772
Insurance expenses per person (yen) 16,883 16,590 16,799
Absenteeism (proportion of workers taking sick leave or other leave (%)) 0.32 0.29 0.43
Loss of absolute presenteeism (first University of Tokyo scale) (%) - - 20
Job turnover rate (%) Listed in labor practices results data
Public Relations Section

Risk Assessment

Initiatives
Priority Items

The Meiden Group promotes its basic occupational safety and health measures from the following eleven perspectives.

1) Promotion of the Safety and Health Management System

We promote risk management and safety and health activities based on our occupational safety and health management system, and systematically maintain and improve our safety and health management framework.

2) Compliance with Legal Requirements

We comprehensively cover and maintain an understanding of the status of compliance regarding legal requirements in order to achieve thorough compliance.

3) Improvement of Employees’ Safety and Health Awareness

We encourage employees to raise their awareness of the danger and hazards.

4) Promotion of Activities to Prevent Industrial Accidents

We promote preventive activities mainly for accidents with a high risk such as falls, work at heights, and electric accidents, and high-risk attributes such as immature workers and elderly workers, based on the accident characteristics of our company all over Japan.

5) Promotion of a Healthy Work Environment and Its Appropriate Management

We conduct the three forms of industrial health management (work environment management, work management, and health management) as appropriate, improve, maintain, and manage work environments, and prevent occupational disease.

6) Achieving a Safe Workplace Environment

We promote the 5 S’s (Seiri, Seiton, Seisou, Seiketsu, and Shitsuke in Japanese, or order, organization, cleanliness, hygiene, and discipline) with a focus on the 2 S’s (Seiri and Seiton in Japanese, or order and organization), and achieve a safe and cleanly workplace environment.

7) Measures to Reduce Traffic Accidents

We prevent and implement measures against traffic accidents and promote activities aimed at preventing them, particularly with regard to accidents that occur when commuting to and from work.

8) Measures to Prevent Traffic Accidents on Premises

We comprehensively inform employees and visitors of on-site traffic rules and establish safe passageways within the grounds and in facilities such as factories.

9) Comprehensiveness and Revitalization of Safety Activities

We ensure the vitality of daily safety activities, including at factories, worksites, and staff business units, and foster improvements in workplace safety and a culture that values safety.

10) Promotion of Risk Assessment and Continuous Improvements through Risk Reduction Measures

We comprehensively identify risks in work processes, formulate improvement plans for high-risk work, and promote risk reduction.

11) Thorough Safety and Health Education

We conduct thorough education, which is a major pillar of preventing industrial accidents and health problems.

Public Relations Section

Safety and Health Promotion Measures

Major Initiatives
1) Safety and health Initiatives

The Meiden Group has experienced many industrial accidents over its long history.
We have conducted a range of initiatives to prevent industrial accidents such as conducting KYK (risk anticipation activities), risk assessment, introducing safety patrols, and safety and health management systems (OHSAS 18001 and ISO 45001) so far.
We are committed to our own efforts from our reviews to prevent our actual experience from becoming obsolete.

Promoting Safety Experience Education

In 2014, we created the first hands-on safety experience truck, and conducted safety education for workers such as group employees and contractors that work on site, by taking the car directly to worksites, in order to promote safety education. As at Meidensha, many companies are concerned about safety education at worksites, and we are also marketing our safety education to them.
In November 2019, we initiated education using the newly created hands-on safety experience truck no. 2, in order to conduct safety education for employees engaged in manufacturing.
Hands-on safety experience trucks nos. 1 and 2 use VR to provide virtual experiences of industrial accidents that cannot be experienced in the real world, enabling experiential education of overturning, falling, and forklift collisions.

Promoting Safety Experience Education

 

Promoting Safety Experience Education

 

Opening of the Safety Promotion Center

Opening of the Safety Promotion Center

 

In January 2020, we opened the Safety Promotion Center to introduce people to past industrial accidents.
Immediately following an industrial accident, the entire company comes together and vows never to repeat the same mistake; this resolve, however, fades as time passes. In particular, if managers of workplaces where an industrial accident has occurred are transferred, this increases the rate at which lessons learned from the accident fade.
We established the Safety Promotion Center as a place to encourage story-telling and thinking about industrial accidents that have occurred.
We believe it is whole Meidensha duty to discuss and remember the experience of bitter accidents without turning away from them.

The Meiden Group promotes initiatives to raise safety awareness and eliminate industrial accidents through trainings by using a safety-car to experience and by keeping safety awareness in our mind at the Safety Promotion Center. We discover and mitigate risks that are usually hard to notice by conducting third-party patrols, in addition to patrols by officers and employees. We communicate the importance of safety by having officers in charge of production, safety, and quality confirm mitigation of risks for themselves.

Awards for Achievement of No Accidents and No Disasters

Awards for Achievement of No Accidents and No Disasters

 

The President of the Meiden Group awards business units in which there have been no industrial accidents for a specified period of time, raises awareness of safety at the workplace level and continuously provides opportunities to promote activities by celebrating safety initiatives.

Safety and Health Education at ASEAN Subsidiaries

Since fiscal 2014, we have been conducting occupational safety and health education (including safety experiential education) and quality management education for local staff and workers at Southeast Asian subsidiaries, on an ongoing basis.
Since fiscal 2018, we have invited QEHS managers from local subsidiaries, and conducted on-site general education in the fields of industrial safety, quality management and environment. We contribute to the development of professional in “Japanese manufacturing” overseas.

Safety and Health Education at ASEAN Subsidiaries

 

Safety and Health Education at ASEAN Subsidiaries

 

Meidensha’s original On-site Safety and Health Management Standards (General Provisions - combined Japanese and English edition)

Meidensha’s original On-site Safety and Health Management Standards (General Provisions - combined Japanese and English edition)

Occupational Safety and Health Education for Employees through e-Learning

In fiscal 2019, we began occupational safety and health education for all Group employees through e-learning. By comprehensively organized risk factors for industrial accidents and impediments to health and repeatedly distributing information, we share knowledge and increase awareness, which plays a role in preventing accidents.

[Examples of Content]

  • Overturning accidents
  • Lower back pain risk
  • Heat stroke
  • Lifestyle diseases
Public Relations Section

Road Safety Promotion Measures

2. Health Promotion Measures

Of the 5 pillars of health management - namely mental health measures, anti-smoking measures, measures to prevent lifestyle diseases, including for young people, and measures to prevent cancer – we are conducting activities that prioritize health issues that require urgent measures, which are as follows.
3. Enhancement of mental health promotion systems and promotion of workplaces that do not result in mental illness
4. Prevention of impairment of health due to smoking
5. Promotion health examinations, health advice, and prevention support for the prevention and treatment of health issues

1) Smart Challenge Meiden Five

1) Smart Challenge Meiden Five

figured out five health agendas "the Smart Challenge Meiden Five" and are working on the activities.

① Challenge 1: Taking action for passive smoking and promote quitting smoking program
We are promoting quitting smoking by gradually reducing smoking areas and smoking times and continuing our online program to support quitting smoking.

② Challenge 2: Taking action for lifestyle diseases – under 39
We are taking actions providing the pre-obese under 40s with ICT health guidance programs to prevent future lifestyle-related diseases such as the establishment of exercise habits.

③ Challenge 3: Measures to combat lifestyle diseases – over 40
We provide the subjects of specific health guidance with ICT health guidance programs to thoroughly encourage to participate the guidance.

④ Challenge 4: Cancer control
We carry out regular screenings for women's cancer, and activities to ensure all eligible people for colorectal cancer can undergo the detailed examination

⑤ Challenge 5: Promoting maintain mental health
We provide our workers with assistance and training for the Mental Health Management® exam according to the Mental Health Plans, so that they can take self-cares. As for business lines, we care them by conducting evaluations and analyzes focusing on the correlation between quality, productivity improvement, mental health improvement, as well as improve the workplace environment to maintain workers' mental health based on the group analysis results. We have prepared rules and systems in order for the people enable to return to work early, including adjusting the work environment.

2) Promoting Work Style Reform

For details on activities, refer to the Work Style Reform of Labor Practices

3) Collaborative Health and Data Health

We promote activities by organizing a collaborative health committee consist of health insurance associations, labor unions, and staff from industrial health and from safety management. Each plan is deployed and followed utilizing the ISO45001 (Occupational Safety and Health Management System), and health activities are carried out efficiently. We introduce a health information management system and analyze issues and effects based on objective data.

4) Targeting 2021 Certified Health and Productivity Management Outstanding Organization in the Large Enterprise Category (White 500) Recognition

Since we have recognized as the 2019 Certified Health and Productivity Management Outstanding Organization in the Large Enterprise Category, we work on measures more actively to contribute to maintain and promote supporting our workers' health in light of social issues and needs, so that we deserve certified for the 2021 Health and Productivity Management Outstanding Organization in the Large Enterprise Category (White 500).

Public Relations Section