The Meiden Group promotes supply chain CSR when procuring materials
The Corporate Code of Conduct and the Meiden Group President’s CSR Policy Statement are based on the Corporate Philosophy. With the Basic Procurement Policy, we ask all of our business partners to conduct business activities in accordance with our activities about all CSR items.
The Meiden Group promotes enhanced supply chain management based on the basic policy of “Medium-term Management Plan 2020.”
We are working to conduct fair and impartial transactions, and to improve CSR further while strengthening partnerships to help business partners understand the importance of promoting CSR in the supply chain.
We are continuing activities to support the acquisition of EMS certification by our business partners and supporting CSR promotions such as through follow-up education after EMS certification has been acquired and education concerning information security measures.
We practice CSR to maintain equal and fair relationships that allow for mutual growth for material procurement. Based on CSR that are promoted throughout all business activities, the Meiden Group requests that its business partners and their suppliers promote CSR, including such issues as “human rights, labor, health and safety, and the environment.” In order for them to understand the Meiden Group approach to CSR supply chain management, we have prepared the “Meiden Group Supply Chain CSR Promotion Guidebook”*1 and distributed it to approximately 1,800 of our business partners in Japan.
The content is based on the Supply Chain CSR Deployment Guidebook produced by the Japan Electronics and Information Technology Industries Association (JEITA) (published in August 2006).
We request that all new business partners (100%) disseminate it and apply it at the time of the first transaction.
The Meiden Group Supply Chain CSR Promotion Guidebook
We convey the importance of CSR and our philosophy to our business partners, including legal compliance, environmental protection, and community contribution, which are the basic policies of the procurement section. In addition to quality, delivery date, price, technological development proficiency, and environmental certification, etc. we evaluate our business partners’ social responsibility for the risks of environment and social issues such as human rights and labor, fair trade principles, social contribution, environmental conservation, and management of chemical substances.Through this evaluation, we work to gain an understanding of business conditions relating to social issues such as climate change, biodiversity, environmental management, human rights, and working environments, and then to identify suppliers which have a high-risk.
Survey relating to CSR activities and environmental conservation activities
Materials procurement score card (example)
Meidensha has devised the Meiden Group Policy on Conflict Minerals Issue, and we added a section entitled “responding to the conflict minerals issue” to the Meiden Group Supply Chain CSR Promotion Guidebook and clearly articulated our stance on the matter in January 2014.
The Meiden Group promotes prohibition of the use of conflict minerals (tantalum, tin, gold, and tungsten) mined in the Democratic Republic of the Congo and surrounding nations, which are used to fund armed groups that repeatedly engage in human trafficking, forced labor, child labor, or abuse, etc.
The Meiden Group promotes responsible procurement of minerals to fulfill our corporate social responsibility. In fiscal 2018, we conducted a survey of materials that we had purchased from our 400 major business partners in the previous year and collected responses from 334 business partners (83.5%). The results did not show any involvement in conflict by the Meiden Group.
The Meiden Group considers ensuring a transparent supply chain and conducting responsible procurement of materials and parts to be important matters. We request that all of our business partners accept our Policy on Conflict Minerals Issue and cooperate with our initiatives to source conflict-free minerals.
When promoting environmentally conscious design, which forms part of our environmental management activities, we operate an environmental BOM* management system that is compliant with the regulations governing chemical substances in products.
The Meiden Group has stipulated two risk levels (prohibition and reduction) for hazardous substances regulated by laws and regulations relating to chemical substances such as the RoHS directive and REACH regulations. Based on the Green procurement guideline, we conduct surveys of chemical substances contained in procured materials and expand environmentally conscious products by promoting the elimination of hazardous substances.
*BOM: Bill of materials
We provide assistance not only for the Meiden Group but also for business partners, to build environmental management systems (EMS) and promote the reduction of environmental impact. We ask our partners to participate in these activities too, and promote the reduction of environmental impact throughout the entire supply chain.
We ask our business partners to create environmental management systems. In particular, we strongly recommend acquiring external system certification such as ISO14001 and Eco-Action 21.
In fiscal 2018, for the fourth consecutive year, we held a study group for the Eco-Action 21 environmental management system (greening program) for small and medium-sized enterprises without environmental management systems, which is endorsed by the Ministry of the Environment, in the Meiden Group’s four regions, for the fourth consecutive year, and we promoted and supported certification and registration. As a result, 16 participating business partners received certification, and a ceremony to confer certification and registration certificates was held at each production location. (A total of 90 suppliers have an EMS and hold Eco-Action 21 certification.)
Also, we conducted follow-up education and individual visits for the 74 companies that had received certification up to 2017, and created opportunities for discussing and sharing information with educators.
We will continue providing support for our business partners in relation to Eco-Action 21 certification and registration activities, and aim to spread environmental management systems and environmental improvements throughout the entire value chain.
Certification ceremony in the Numazu district
Follow-up education in the Numazu district
The Meiden Group is conducting the following activities to build relationships with business partners.
We recommenced Meidensha Partners Meetings in fiscal 2019 in order to enhance two-way communication with Business Partners and strengthen relationships. The President gives messages to business partners concerning future Meidensha policies, and awards to praise the assistance and contribution towards business activities and production activities. We appreciate them face-to-face, and reward exceptional activities and results.
Companies that received awards in FY2018
Each year, we invite our major business partners to each production site in order to directly share information, inform, exchange opinions, and communicate with our business partners.
We hold various seminars at business partners’ manufacturing plants concerning subjects such as reforming processes and information security in order to increase the capabilities of our suppliers. In fiscal 2018, we conducted a survey to expand penetration of information security measures, and we conducted education on how to introduce these measures for high-risk suppliers in each region. Also, with the assistance of the Shizuoka Industrial Foundation, we held four practical seminars for business partners on how to make use of the IoT. (These will be continued in fiscal 2019.)
The Meidensha website has introduced “instructions for initial transactions” and “transaction application form” on material procurement, and we collect information on a broad range of business partners.
We are using the supplier portal (web) to increase the efficiency of estimates, ordering, ATP and delivery tasks, and promote paperless operations through electronic information. We are conducting various investigations including the conflict minerals investigation, which takes the form of a survey, and confirmation of BCP implementation and damage incurred from earthquakes and typhoons, etc.
Meidensha has established the Public Whistleblower System: contact person is an outside lawyer (Law Office Hironaka), for the officers and employees of our business partners, in order to promote appropriate dealings. Please use the system to make a report or for a consultation if you discover that Meidensha employees have committed breaches of the law or inappropriate acts in relation to our dealings.
Please refer to “Public Whistleblower System” on the “existing procurement” page of our website for details regarding management of information, protection of consulters and reporters, and responses to consultations and reports, etc.
In order for the member of procurement group to behave in a proper manner, we have devised “absolute compliance matters” and “absolute prohibitions” as a code of conduct for the procurement group so that all employees reflect on their own actions and do not commit any inappropriate conduct.
We read the following items at every morning meeting and ensure that all employees know them as a daily education; legal compliance, prevention of corruption, respect for human rights, labor practices, consideration for the environment, quality, safety, and information security, etc.
The whole Meiden Group is working to enhance procurement systems. We conduct regular Meiden Group Procurement Meetings, and promote initiatives to improve our procurement base and sharing of information.