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Occupational Safety and Health

Sustainability - Occupational Safety and Health

Occupational Safety and Health

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Rolling out safety and health activities based on the President’s Safety and Health Management Policy

Policy

Initiatives Based on Top Management’s Safety and Health Management Policy

The Meiden Group develops the “President’s Safety and Health Policy” and the “President’s Health & Productivity Management Policy” every year, and rolls out occupational safety and health and health management activities based on them. The President’s policies form a comprehensive code of conduct. They cover all employees of the Meiden Group, including those working at each site and construction, maintenance, and upkeep management business units of Meidensha and its subsidiaries as well as personnel of our partner companies.

We have explicitly stated that ensuring the health and safety of each employee is at the core of corporate management, and we work to eliminate industrial accidents and maintain and improve health.

◇ The Meiden Group Occupational Safety and Health Action Guidelines

“Safety comes first before anything else”

“Nothing is more valuable than good health”

1. Basic Policy

At the Meiden Group, employee health and safety is a core management value. We work to “ensure a safe environment that is conducive to work, as well as achieve comfort and affluence for employees,” as it says in our Corporate Code of Conduct, and aim to be a leading health and safety company.

2. Action Guidelines

  • (1)Based on the awareness that ensuring safety and health is reliant on good communication, prevent occupational accidents and occupational diseases by conducting appropriately managed workplace environment reforms with participation by all employees.
  • (2)Comply with relevant laws including the Industrial Safety and Health Act, as well as business unit and workplace rules relating to safety and health.
  • (3)Make 4M improvements to improve health and safety performance and conduct ongoing health and safety initiatives through the Safety and Health Management System.
    • *4M: Management, machine, media, man
  • (4)Identify health and safety risks in all workplaces, including near-miss incidents, and practice thorough risk assessments to eliminate or reduce risks.
  • (5)Use health and safety training to increase opportunities to develop a sensitivity to danger and raise everyone’s health and safety awareness.
  • (6)Promote work-life balance and work style reforms.
  • (7)Work to improve the health awareness and health literacy of each employee.
  • (8)Enhance mental health promotion systems and promotion of workplaces that do not result in mental illness.
  • (9)Prevent impairment of health due to smoking.
  • (10)Support prevention and response to ensure that employees can participate in a healthy manner for a long time.
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The Meiden Group Occupational Safety and Health Organizational

Organization

The Meiden Group Organization System for Occupational Safety and Health and Health & Productivity Management

The Meiden Group Organization System for Occupational Safety and Health and Health & Productivity Management

Supervision of Safety and Health Led by Top Management

In Japan, we comply with laws and regulations, hold monthly meetings of the Safety and Health Committee at each site, where we encourage participation by unions and employees, and conduct consultation and information sharing relating to matters such as causes of and responses to industrial accidents, the status of employees that have taken leave due to illness, and other matters that require attention. Also, the Central Safety and Health Committee, chaired by the officer responsible for occupational safety and health as appointed by the President, discusses and makes decisions on matters relating to Group-wide policies and targets.

Public Relations Section

Occupational Safety and Health Data

Results, Plan, and Targets

FY2022 Results

● Results of Occupational Safety and Health Initiatives

Certification status of the occupational safety and health management system

1) Acquired ISO 45001
Area Scope
Headquarters area

Meidensha (research and development business units, staff business units, and business units) and area subsidiaries*

  • *Area subsidiaries: MEIDEN KOHSAN CO., LTD., Headquarters / MEIDEN SHOJI CO., LTD., Headquarters / MEIDEN SYSTEM SOLUTIONS CORPORATION, Tokyo Branch / MEIDEN UNIVERSAL SERVICE LTD., Tokyo Branch / MEIDEN TECHNO SYSTEMS CO., LTD., Tokyo Sales Office / MEIDEN AQUA BUSINESS COMPANY / M WINDS CO., LTD. / MEIDEN MASTER PARTNERS CORPORATION / MEIDEN NANOPROCESS INNOVATIONS, INC.
Numazu area

Meidensha (factories, research and development business units, staff business units), on-site affiliates*

  • *On-site affiliates: MEIDEN SYSTEM MANUFACTURING CORPORATION / MEIDEN KOHSAN CO., LTD., Numazu Branch / MEIDEN SHOJI CO., LTD., Numazu Branch / MEIDEN SYSTEM SOLUTIONS CORPORATION, Headquarters / MEIDEN UNIVERSAL SERVICE LTD., Numazu Branch / MEIDEN TECHNO SYSTEMS CO., LTD., Headquarters / MEIDEN PLANT SYSTEMS CORPORATION, Equipment Factory / MEIDEN FACILITY SERVICE CORPORATION / MEIDEN CHEMICAL CO., LTD., Headquarters
Ota area

Meidensha (factories, research and development business units, staff business units, Gunma Branch), on-site affiliates*

  • *On-site affiliates: MEIDEN KIDEN KOGYO CO., LTD. / MEIDEN KOHSAN CO., LTD., Ota Branch / MEIDEN FACILITY SERVICE CORPORATION / MEIDEN SYSTEM SOLUTIONS CORPORATION, Ota Branch / MEIDEN UNIVERSAL SERVICE LTD., Headquarters
Nagoya area

Meidensha (factories, research and development business units, staff business units), on-site affiliates*

  • *On-site affiliates: MEIDEN SYSTEM SOLUTIONS CORPORATION, Nagoya Branch / MEIDEN UNIVERSAL SERVICE LTD., Nagoya Branch
Kofu area

KOFU MEIDENSHA ELECTRIC MFG. CO., LTD. / MEIDENSHA CORPORATION (EV Business Planning Headquarters and EV Sales & Engineering Headquarters in Kofu, Motor Drive Solutions Business Sales & Engineering Headquarters)

Branches (including sales offices in jurisdiction)

Hokkaido Branch / Tohoku Branch / Yokohama Branch / Kitakanto Branch / Higashikanto Branch / Shizuoka Branch / Niigata Branch / Hokuriku Branch / Chubu Branch Office / Kansai Branch Office / Shikoku Branch / Chugoku Branch / Kyushu Branch

Plant Construction & Engineering Business Group

Planning & Administration Division, Construction Management Dept. No. 1, Construction Management Dept. No. 2

Domestic subsidiaries

MEIDEN PLANT SYSTEMS CORPORATION, Headquarters and Western Japan Branch

Overseas subsidiaries

SHANGHAI MEIDENSHA CHANGCHENG SWITCHGEAR CO., LTD. / MEIDEN ZHENGZHOU ELECTRIC CO., LTD. / MEIDEN SINGAPORE PTE. LTD. / PT. MEIDEN ENGINEERING INDONESIA / MEIDEN T&D (INDIA) LIMITED

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Public Relations Section

Promoting the Occupational Safety and Health Management System

Occupational Safety and Health Management System

In FY2015, the Meiden Group obtained OHSAS 18001 certification for each of the four main Japanese production sites, Numazu Works, Ota Works, Nagoya Works, and Kofu Meidensha Electric Mfg. Co., Ltd., including on-site affiliates. Furthermore, MEIDEN SINGAPORE PTE. LTD. obtained certification in FY2013, and the four remaining main overseas sites, MEIDEN ZHENGZHOU ELECTRIC CO., LTD., SHANGHAI MEIDENSHA CHANGCHENG SWITCHGEAR CO., LTD., P.T. MEIDEN ENGINEERING INDONESIA, and MEIDEN T&D (INDIA) LIMITED, obtained certification in FY2017.

Since FY2018, we have promoted penetration of the Occupational Safety and Health Management System to the entire Group, as well as transition to and expanded application of ISO 45001 certification due to the need for international standards.

In FY2019, we acquired joint certification for the four main Japanese production sites (Ota Works, Numazu Works, Nagoya Works, and Kofu Meidensha Electric Mfg. Co., Ltd. *including on-site affiliates) under ISO 45001. In FY2020, we expanded ISO 45001 certification to Japanese workplaces other than production sites (Tokyo office, branches) and construction business units (Plant Construction Headquarters).
In FY2021, we plan to acquire certification for four Japanese affiliates. (MEIDEN PLANT SYSTEMS CORPORATION, MEIDEN AQUA BUSINESS COMPANY, M WINDS CO., LTD., and MEIDEN NANOPROCESS INNOVATIONS, INC.)

Going forward, we will continue to maintain and improve our occupational safety and health management system at all Meiden Group locations.

Rate of ISO 45001 Acquisition (as of March 31, 2023)

Japan
Total number of sites Number of sites that have acquired certification Proportion (%)
OHS Management
ISO45001 acquisition
100 sites 95 sites 95%

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Overseas
Total number of sites Number of sites that have acquired certification Proportion (%)
OHS Management
ISO45001 acquisition
10 sites 5 sites 50%

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Health and Safety Risk Assessments

Conducting Health and Safety Risk Assessments

The Meiden Group conducts risk assessments to ensure a work environment where employees can work in health and safety.

We have established and are using rules and systems to manage not only workplaces that require measurement of the work environment and workplaces where chemicals must be managed, but also workplaces engaged in light tasks and office work. We use common risk assessment standards within the Group and are systematically taking steps to eliminate and reduce risks.

We also strive to identify sources of danger from past cases of industrial accidents and day-to-day near-miss initiatives, where our goal is to get participation by all employees. Once the dangers are identified, we visualize the health and safety risks in every workplace and tie them in with risk assessments. Then we take preliminary measures and work to improve the workplace environment.

Preliminary Risk Assessment System

The Meiden Group established the preliminary risk assessment system to provide information that benefits management decision-making. When screening business investments, a preliminary risk assessment meeting carefully examines investments that may have a significant impact on the Meiden Group. The system follows our Basic Policy regarding Establishment of a System to Ensure the Appropriateness of Business Activities.

During the assessment, we evaluate financial risks, responsibilities (such as product guarantees), and feasibility (such as systems). The Corporate Policy Planning Group and the Internal Control Promotion Division serve as the secretariat for preliminary risk assessment meetings, and their supervising officers determine whether a meeting needs to be held. Other units involved include the General and Legal Affairs Division, the Accounting and Financing Group, and the Sales Planning & Administration Group.

During M&A, a third-party unit performs the due diligence. Besides doing a financial investigation of the target company, we also evaluate it from an ESG perspective to strengthen risk management. This includes the target’s corporate culture, legal compliance systems including human rights concerns, compliance with environmental regulations, labor conditions, occupational safety and health, and other factors.

Public Relations Section

Occupational Safety and Health Indicators (Meiden Group)

Safety and Health Indicators

Occupational Safety and Health Indicators (Meiden Group)

Meiden Group Occupational accidents (cases) Traffic accidents (cases) Occupational diseases (cases) People with absences due to illness of at least one month (rate of absence)* 2
4 or more days of lost time 1-3 days of lost time*1 Accident during work Total Mental
FY2022
(target values)
0 0 0 0 117 people (1.58%)
(down 10% YoY)
93 people (1.26%)
(down 10% YoY)
FY2022
(established values)
6 1 50 0 139 102
FY2023
(target values)
0 0 0 0 125 people
(down 10% YoY)
92 people
(down 10% YoY)

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  1. *1Published figures based on the counting method in Meidensha’s internal regulations (cases with at least one day of absence from work are counted)
  2. *2Proportion of employees who were absent for a month or more
Occupational Safety and Health Data (only Meidensha)
Item 2018 2019 2020 2021 2022
Lost time accidents frequency rate*1 0.99 0.15 0.15 0.00 0.38
Severity rate of lost time accidents*2 1.28 0.00 0.00 0.00 0.01
Number of fatalities*3 1 0 0 0 0
Number of lost time accidents (4 or more days)*4 4 2 1 0 4
Number of lost time accidents (1-3 days) 2 0 0 0 1

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  1. *1“Frequency rate” indicates the frequency of casualties due to industrial accidents per 1 million gross hours of actual work.
    “Severity rate” indicates the seriousness of accidents based on the number of days of lost work due to industrial accidents per thousand gross hours of actual work.
    Individuals who suffer casualties on multiple occasions are counted on each occasion.
  2. *2Includes temporary employees and contractors.
  3. *3The number of injuries leading to lost time is defined as injuries with one or more days of lost time as based on Meidensha’s calculating regulations.
  4. *4“Accidents accompanied by lost worktime” refers to accidents that require at least one day off work according to Meidensha’s own calculation standards.

Safety Record (only Meidensha)

Safety Record (only Meidensha)
Safety Record (only Meidensha)
Number of official participants in the Combined Labor and Management Safety and Health Committee as labor delegates
Item FY2021 FY2022
Proportion of total workers (those whose operation or workplace is under organizational control) that send delegates to the Combined Labor and Management Safety and Health Committee 0.60%
(26 delegates/4,027 people)
0.59%
(24 delegates/4,039 people)

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Public Relations Section

Safety and Health Promotion Measures

Safety and Health Initiatives

Initiatives

The Meiden Group has experienced industrial accidents throughout its long history and takes various measures to eliminate them. Measures include safety training, KYK (hazard prediction), risk assessment, safety patrols, a health and safety management system, and hands-on safety training.

Safety Patrols to Identify Risks

The Meiden Group continues to actively conduct safety patrols, which is a long-standing practice. For these, we depend on not only our own eyes, but also bring in health and safety consultants to provide an outside perspective and offer their knowledge.

Since FY2021, we have been using digital equipment to conduct remote patrols from all over Japan. Remote communication tools connect a single site (the subject of the patrol) with multiple sites and subsidiaries. The system enhances workplace safety and health by allowing many remote observers to offer new insights and give advice.

Safety Patrols to Identify Risks
Safety Patrols to Identify Risks

In addition, we launched Safety and Health Initiatives Reporting Meetings in FY2022 as a new effort to enhance safety and health in the Meiden Group. This event seeks to share information on the best safety and health initiatives in the Meiden Group with sites and subsidiaries to create an improvement spiral in the Group.

Each meeting includes a Group discussion, with a different theme each time. Each group shares its opinions with all the rest to increase their motivation.

Safety Patrols to Identify Risks
Safety Patrols to Identify Risks

Enhancing sensitivity to danger through hands-on safety training

In November 2019, we built hands-on safety experience truck No. 2 for employees’ hands-on safety training, which we give at production sites (Numazu, Ota, Nagoya, and Kofu). Hands-on safety experience trucks are fitted with a VR system combined with a three-axis simulator to enable a more realistic experience of simulated industrial accidents.

We aim to eliminate industrial accidents by enhancing employees’ sensitivity to danger through this hands-on safety training.

We also offer the VR hands-on safety training contents to parties outside the Company by subscription.
Following the March 2021 development of Metaverse Hands-On Safety Training, in October 2022 we opened the new Metaverse Safety Promotion Center. Even trainees in remote locations can participate, represented by an avatar. The format brings past cases of occupational injuries back to life and raises employee safety awareness.

Enhancing sensitivity to danger through hands-on safety training
Enhancing sensitivity to danger through hands-on safety training

Safety Information Portal

The Meiden Group started operating the Safety Information Portal in 2020. This tool effectively gathers and analyzes safety and health management information as it accumulates in the Group and uses it to improve health and safety management (with the PDCA cycle). Currently, the system can manage industrial accident reports, traffic accident reports, near-misses, safety patrols, risk assessments, number of days with zero accidents, safety training, e-learning, accident frequency and severity rates, number of accidents per thousand persons each year, and more.

Using the system allows Group employees to easily access safety information and encourages their safety awareness and activities.

Safety Information Portal
Safety Information Portal

Safety Promotion Center Preserves Lessons from Industrial Accidents

Safety Promotion Center Preserves Lessons from Industrial Accidents

Immediately following an industrial accident, the entire company comes together and vows never to repeat the same mistake; this resolve, however, fades as time passes. In particular, when there is a change of managers in workplaces where an industrial accident has occurred, the lessons learned from the accident fade even more quickly.

We established the Safety Promotion Center as a place to encourage story-telling and thinking about industrial accidents that have occurred.

We believe it is our mission to never turn our eyes away from the sad facts and to keep telling our stories so that our employees and their families will never have to suffer tragedy again.

The Meiden Group strives to raise safety awareness and eliminate industrial accidents by training the body (with our hands-on safety experience trucks) and the mind (through the Safety Promotion Center).

In October 2022, we developed the Metaverse Safety Promotion Center, using virtual space to further increase employee safety awareness.

The original Safety Promotion Center has struggled to bring in more visitors and trainees in recent years, in part because its location at the Numazu Works is too far for employees working at distant locations and also because of the COVID-19 pandemic. The Metaverse Safety Promotion Center was opened to solve the problem.

To access the Metaverse version of the Safety Promotion Center, participants just need a VR head-mounted display. Multiple employees, regardless of location, can gather on the Metaverse and exchange ideas with each other. The aim is to enable all employees to participate, both at Japanese manufacturing sites and overseas subsidiaries.

Safety Promotion Center Preserves Lessons from Industrial Accidents

Occupational Safety and Health Training Attendees (Only Meidensha)

Occupational Health and Safety Training Record (FY2022)
Training outline Number of times conducted Number of participants
Safety experience education Training for the purpose of increasing sensitivity to danger As required 1,009
General safety and health education Foreman education, ability development education, etc. 58 597
Traffic safety education In principle, held twice each fiscal year. Held at each site 21 2,680
Danger Experience Seminars through collaboration with the Japan Industrial Safety & Health Association Training for the purpose of increasing sensitivity to danger 14 413

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